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Print Styles

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Each Outlook component can be printed in a number of different ways. To choose the required style:

* On the navigation pane, choose the component you wish to print.
* Choose File, Page Setup and the required style from the submenu:

 Page Setup Menu
 

When printing messages, the following styles are available:

* The Table Style will print a table of all messages in the Inbox, as they are currently displayed on screen
* The Memo Style will print the selected message only
   
After selecting the style you wish to use, click on the Preview button to show how the item will print.

Contact Styles

The following print styles are available when using the Address Card or Detailed Address Card view of the Contacts list:

Style Description
Card All cards one at a time from top to bottom on the page, two columns wide, with six blank cards printed at the end, and with letter tabs and headings
Small Booklet All cards on two sides of a sheet of paper with 8 pages per sheet, landscape orientation. This can be cut to make a booklet
Medium Booklet All cards on two sides of a sheet of paper with 4 pages per sheet, portrait orientation. Again, can be cut to make a booklet
Phone Directory Names and phone numbers for all contact items from top to bottom on the page, and with letter tabs and headings
Memo Style Prints all contacts in a memo style, each showing the name of the user that created the contact

Calendar Styles

The following print styles are available when using the Day/Week/Month view of the Calendar:

Style Description
Daily One day per page with tasks and notes
Weekly One week per page without tasks and notes
Monthly One month per page without tasks and notes areas
Tri-fold One day, one month, and the TaskPad displayed as three separate sections on one page for folding into three parts.
Calendar Details Prints all appointments in a report style, grouped by date with all details for each appointment

Modifying Print Styles

It is possible to modify the preset print styles to change the format as required.

* Choose File, Page Setup and Define Print Styles.
* Choose the style you wish to change. Click on the Copy button to ensure you do not change the original style.
* In the Style Name box, enter a name for the modified style.
* On the Format tab, change the font for column headings and body text of the printout. This tab can also be used to set formatting that is specific to the type of style you are changing e.g. column settings for a contact booklet or whether to include the task-pad with the calendar.
* Click on the Paper tab and set the paper size, orientation and margins:

Page Setup: Copy Format Dialog Box
 

* Click on the Header/Footer tab and enter text to appear at the top and bottom of each page printed. Use the following buttons to add text automatically:

Header/Footer Buttons

* Click on OK when complete.
* Click on Close to return to Outlook.

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